Outlook takes really good care of you. It knows and reminds you about your appointments. It tells you what to do. It remembers your contacts. It keeps track of the documents you touch.

It Collects All Your Email Accounts

All your email accounts? No. There is this free Yahoo! Mail account you’ve had since 1996. Outlook still cannot retrieve it. (The other Yahoo! Mail account — the one for which you have a Yahoo! Mail Plus subscription — is easily downloaded.) This is about to change, and it will do so now.

Access Free Yahoo! Mail with Outlook 2007

To fetch mail from and send mail through a free Yahoo! Mail account in Outlook:

• ›› Step by Step Screenshot Walkthrough

• Install YPOPs! and make sure it is running.
• Select Tools | Account Settings… from the menu in Outlook.
• Go to the E-mail tab.
• Click New….
• Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
• Click Next >.
• Type your name (what you want to appear in the From: line of messages you send) under Your Name:.
• Enter your full Yahoo! Mail address (e.g.

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  “example@yahoo.com”) under E-mail Address:.

• Make sure Manually configure server settings or additional server types is checked.
• Click Next >.
• Make sure Internet E-mail is selected.
• Click Next >.
• Make sure POP3 is selected under Account Type:.
• Type “127.0.0.1″ under both Incoming mail server: and Outgoing mail server (SMTP):.
• Type your Yahoo! ID under User Name:.
  • The Yahoo! ID is also the first part of your Yahoo! Mail address, i.e. everything before “@yahoo.com”. If your Yahoo! Mail address is “example@yahoo.com”, the ID is “example”.
• Enter your Yahoo! Mail password under Password:.
• Click More Settings ….
• Go to the Outgoing Server tab.
• Make sure My outgoing server (SMTP) requires authentication is checked.
  • Leave Use same settings as my incoming mail server selected.
• Click OK.
• Now click Next >.
• Click Finish.

• Access Free Yahoo! Mail with Outlook 2003

  To retrieve mail from and send mail through a free Yahoo! Mail account in Outlook 2003:

  • ›› Step by Step Screenshot Walkthrough
  • Install YPOPs! and make sure it is running.
  • Open Outlook.
  • Select Tools | E-Mail Accounts… from the menu.
  • Make sure Add a new e-mail account is selected.
  • Click Next >.
  • Check POP3.
  • Click Next >.
  • Type your name under Your Name:.
  • Enter your Yahoo! Mail address under E-mail Address:.
  • Type “localhost” under both Incoming mail server (POP3): and Outgoing mail server (SMTP):.
    • If “localhost” later turns out not to work, you can try “127.0.0.1″ instead.
  • Type your Yahoo! ID under User Name:.
    • The Yahoo! ID is also the first part of your Yahoo! Mail address, i.e. everything before “@yahoo.com”. If your Yahoo! Mail address is “example@yahoo.com”, the ID is “example”.
  • Enter your Yahoo! Mail password under Password:.
  • Click More Settings ….
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
    • Leave Use same settings as my incoming mail server selected.
  • Click OK.
  • Now click Next >.

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Outlook is your calendar, and you do already access work email in it? You fancy getting your Gmail messages in it?

Fortunately, setting up a Gmail account is easy in Outlook. Incoming messages can still be archived and accessed via the Gmail web interface, of course, and outgoing mail is automatically stored there as well.

Access Gmail with Outlook Using IMAP

To set up seamless access to all your Gmail mail and labels in Outlook 2007 (you can also access Gmail with Outlook 2002 or 2003):

• Make sure IMAP access is enabled in Gmail.
• Select Tools | Account Settings… from the menu in Outlook.
• Go to the E-mail tab.
• Click New….
• Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
• Click Next >.
• Type your name (what you want to appear in the From: line of messages you send) Your Name:.
• Enter your full Gmail address under E-mail Address:.
  • Make sure you include “@gmail.com”.
  • If your Gmail account name is “asdf.asdf”, make sure you type “asdf.asdf@gmail.com” (not including the quotation marks), for example.
  • Make sure Manually configure server settings or additional server types is checked.
  • Click Next >.
  • Make sure Internet E-mail is selected.
  • Click Next >.
  • Select IMAP under Account Type:.
  • Type “imap.gmail.com” under Incoming mail server:.
  • Enter “smtp.gmail.com” under Outgoing mail server (SMTP):.
  • Type your Gmail account name under User Name:.
    • If your Gmail address is “asdf.asdf@gmail.com”, for example, type “asdf.asdf”.
  • Type your Gmail password under Password:.
  • Click More Settings ….
  • Go to the Outgoing Server tab.
  • Make sure My outgoing server (SMTP) requires authentication is checked.
  • Now go to the Advanced tab.
  • Select SSL under Use the following type of encrypted connection: for both Incoming server (IMAP): and Outgoing server (SMTP):.
  • Type “465″ under Server Port Numbers for Outgoing server (SMTP):.
  • Click OK.
  • Now click Next >.
  • Click Finish.
  • Click Close.

  • Access Gmail with Outlook Using POP

    To set up access to a Gmail account in Outlook 2007 (you can also access Gmail with Outlook 2002 or 2003, of course):

    • Make sure POP access is turned on for your Gmail account.
    • Select Tools | Account Settings… from the menu in Outlook.
    • Go to the E-mail tab.
    • Click New….
    • Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.
    • Click Next >.
    • Type your name as you want it to appear in outgoing email under Your Name:.
    • Enter your Gmail address under E-mail Address:.
    • Type your Gmail password under both Password: and Retype Password:.
    • Make sure Manually configure server settings or additional server types is not checked.
    • Click Next >.
    • Click Finish.
    • Now click Close.

    Using the Send/Receive toolbar item, you can immediately download new messages in your Gmail account to your Outlook Inbox.

    If Automatic Configuration of Your Gmail Account Fails

    If Outlook was not able to configure your Gmail account automatically, you can still do it manually:

    • Follow the first 9 steps above.
    • Make sure Manually configure server settings or additional server types is checked.
    • Click Next >.
    • Make sure Internet E-mail is selected.
    • Click Next >.
    • Make sure POP3 is selected under Account Type:.
    • Enter “pop.gmail.com” under Incoming mail server:.
    • Type “smtp.gmail.com” under Outgoing mail server (SMTP):.
    • Enter your Gmail user name (the part of your Gmail address preceding “@gmail.com”) under User Name:.
    • Type your Gmail password under Password:.
    • Click More Settings….
    • Go to the Outgoing Server tab.
    • Make sure My outgoing server (SMTP) requires authentication is checked.
    • Go to the Advanced tab.
    • Make sure This server requires an encrypted connection (SSL) is checked under Incoming server (POP3):.
    • Verify Outlook has entered “995″ under Incoming server (POP3):.
    • Select Auto under Use the following type of encrypted connection: for Outgoing server (SMTP):.
    • Click OK.
    • Click Next >.
    • Now click Finish.

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How to create a rule that will automatically reply to new e-mail messages without Microsoft Exchange Server - just make sure that Microsoft Outlook is running all the time on your computer and the internet connection is ON.

Do one of the following:

1. Create a new rule in Microsoft Outlook and select “Check messages when they arrive“.
2. Under Which condition(s) do you want to check?, select the sent only to me check box and any other criteria that you want, and then click Next.
3. Under What do you want to do with the message?, select the reply using a specific template check box - select an email template from the User Templates directory.

This rule prevents Outlook from sending repetitive replies to a single sender from whom you receive multiple messages. During a session, Outlook keeps track of the list of users to whom it has responded. If you exit Outlook and then restart it, however, the list of the senders who have received automated replies is reset.

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